Thank you for considering Luminary as an avenue to connect with your customers. Luminary event schedules are jam-packed with fun and we always make time for our attendees to check out all the great products and innovative new items you may have to offer. If you are interested in reserving a vendor booth at one of our events, please check out the details below. Keep in mind that space is often very limited depending on the venue, so reserve a space today!
What does it cost to reserve a booth at a Luminary event?
A booth at a Luminary event is available for $250.00.
What do I get with my booth fee? Each booth is a 10’ x 10’ space and your fee includes the items listed below.
1 - 6’ x 30” standard table
2 - Chairs
2 - Vendor Access Badges (Please note that vendor access badges do not include any convention activities such as panel Q&A sessions etc…)
* Additional vendor staff badges, tables and chairs are available for purchase if needed. Please be sure to include these requested items on your vendor booth request form.
When do I need to reserve my booth?
In order to accommodate your requests and insure proper space for each booth, requests must be received no later than 2 weeks (14 business days) prior to the first day of the event.
Will I be able to pick the location for my booth?
Yes! Booth locations are assigned on a first come, first served basis. Once your booth request has been approved, you will receive a link via email to submit payment and select your booth location from a layout.
When can I setup my booth?
Two weeks prior to the event start date each vendor will receive a confirmation email that includes set-up times and details on how to access the venue.
Unfortunately, our venues prohibit the sale of any edible items or weapons of any kind.
Vendors are prohibited from distributing any literature or collateral materials promoting other events without pre-written approval by Luminary management. Although we often allow exceptions to this, if the event you wish to promote is directly competitive to existing or planned Luminary events, your request will likely be declined. Distribution of promotional flyers without prior consent of Luminary management will result in your booth being closed and forfeiture of any fees paid.
Vendors may not collect personal information including names, addresses, email addresses, etc. of event attendees without written approval from Luminary management.
Exhibitors are responsible for the legality of any/all items they sell, as well as government and/or tax licenses, and insurance.
Vendors are strictly prohibited from “subletting” their reserved booth space to any other companies or persons during events. Subletting of any kind without prior consent of Luminary management will result in your booth being closed and forfeiture of any fees paid.
The Fine Print
Participation by vendors at Luminary promoted events is strictly at the sole discretion of Luminary Productions. Luminary reserves the right to deny vendor access to any event if the company feels that participation by a group or individual will adversely effect the event or our company in any manner.
By agreeing to participate, vendors/exhibitors agree to hold harmless Luminary Productions and any of its production partners from loss or damage of merchandise or injury sustained during attendance at its events. Although exhibit rooms are often monitored by security or locked during non-show hours, Luminary takes no responsibility for items lost or stolen during these hours.
Vendor booth fees like our registration fees are non-refundable. These fees pay for the equipment rental, power, etc. needed to provide the best possible set-up for our vendor rooms. Once we have committed to these rentals with the venue, we are obligated to pay for them and cannot receive a refund.
We are different, on purpose. Luminary events are meant to be smaller, more intimate experiences and feature more live entertainment, attendee networking, vendor accessibility and attendee/celebrity interaction. We look forward to having you at our events and building a lasting relationship!